Casual Leave Letter Format | Casual Leave Letter Sample

Casual Leave Letter Format, Casual Leave Format: A Casual Leave letter should be respectful, complete, and clear. As you consult the Casual Leave letter samples, keep these key points in mind.

How to Write a Casual Leave letter?:

Prepare notes : Gather your thoughts and think carefully before you begin to write. Major part of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidently

Focus on critical details: You may want to express how much you might miss this place while you’re gone, but focus on core information first

Be gracious: Even if your employers are obligated by law to hold your position while you are gone, say thank you. It never hurts to thank.

Double check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.

Are you looking for Casual Leave Letter Format in MS word and pdf for various vacancies. Here you can download many Casual Leave Letter Format in word format. This Casual Leave latter is designed for both fresher’s and professionals who already have a few years’ worth of experience under their belt.

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How to Format a Casual Leave Letter?

  • First will be the introdcution paragraph, where you will introduce yourself and in a polite way you would get to your point. Your introductory paragraph should give a basic idea to a reader about your Casual Leave application.
  • Next, will be the body of a letter in which you can include the reason for Casual Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
  • Last will be the concluding paragraph, in which you should successfully sign-off in a respectful and a polite way.

Your Casual Leave letter, like these Casual Leave letter samples, will consist of an introduction, a body and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Casual Leave this summer to travel to Belgium to complete my dissertation”).

The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle, or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.

Common Casual Leave Letter Mistakes:

As you write and edit your letter, use these Casual Leave letter samples as a model and look out for the following common mistakes:

Erroneous details: Check and double check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.

Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.

Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.

Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.

Casual Leave Letter FormatCasual Leave Application Format

Here we are Providing Some Samples for Casual Leave Letter Format. You may check these formats online and we also upload these files in MS Word Format so after checking the Samples of the Casual Leave Letter Format you may download these samples in MS Word. We upload many types of Casual Leave Letter Format. Now check Casual Leave Letter Format samples from below –

Format 1:


Date (Date on which letter is written)



Dear _____________,

This is to bring to your kind attention that my ____________ is suffering from ___________ and I need to take ________ to the doctor for the Casual tests. ____________ is already complaining of pain in ________ and is in need of immediate attention for the same. For this purpose, I need to take a leave from office for ___ days.

In my absence, _____________ will take care of my clients/role also. I am always available on my mobile, if you need any assistance.

I hope you will consider my application and grant me leave for _________ days.

Thanking you,
Yours sincerely’

Format 2 :

Adam Ray
Sales Manager
ABC Associates

Date (Date on which letter is written)

George Mathew
Senior HR Manager
Infotime Associates

Sub: Casual Leave Application

Dear Mr. Mathew,

I would officially like to update you that my daughter is not well and I would like to take her to the hospital for full medical checkup. For this, I need to take a leave for one day from work. She is suffering from the pain in her eyes and also having fever. We are really worried for her. She is also not going to her school for the past one week.

I have spoken to Samuel and he will meet my clients in my absence and will update you the status on the same. I will submit all the medical reports of my daughter after the check up for your reference.

hope you will understand my situation and grant me leave for one day.

Thanking you,
Yours sincerely,

Edward Smith

Format 3:

Dear Mr. John,

I am writing this mail to inform you that I am in need of one day leave on 15th June. I need to take my daughter to hospital in order to check her body and mouth as she is suffering from bodypain for last two days. Though she has consulted my family doctor and taking medicines for these days, it is safe to consult with the expert.

I will be back to office on 16th June and you can reach me any time via my mobile number, which you can find in your database. I thank you heartily for considering my leave application.

Thanking You,

Yours sincerely,


Dianne D. Lockett

Format 4:


You can write the application like this –


Mr./ Ms. ___________,
HR Manager,
Company Name & Address.

Dear Sir/ Mam,

This is to request you to kindly grant me a casual leave for ___day/s i.e. _______ to _____. I need this leave for an urgen work which is unavoidable. I will join my duties on ___________.

Thanking you,

Your’s truly,

Your name,
Your designation & department.
Company name.


Format 5:

Dear Aspirant,

You can write an application for your casual leave as follows:-


The …..your boss….
Company/office address

sub:-sanction of casual leave-Requested-Regarding


With reference to the subject mentioned above,I would like to state that I have personal urgent work on …date…or I am not feeling well etc etc .In this situation, I wont be able to be present on my duty on the above mentioned date or from…date….to….date.I need casual leave for the above mentioned date or period whatever the case may be.

Hence I request to sanction me the casual leave for the above mentioned date or period & allow me to leave the head quarter for the leave period,if you need to leave the head quarter.I will be obliged for act of your kindness in this regard.

Dated:- With Thanks Yours Faithfully

Yours sign with date


Contact Number:


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